How to Appeal a Health Insurance Claim Denial

Medical Claims

If you’re now facing a dilemma regarding your health insurance claim denial, this article will help you go through it. You likely feel frustrated and upset because your insurance company no longer covers an expensive medical procedure you recently underwent. However, it’s best to stay calm and find solutions to your predicament. The decision on your plan might still be reversed.

Getting health insurance means fighting for your rights sometimes. Denial of a claim for reasonable grounds could happen, but errors are also possible. Find out the reason for the decision being denied before appealing the case. Some health insurance claims have been dismissed because the claims were entered incorrectly or an agent messed up or lacked information about the medical situation.

Members can challenge a claim denial with appeal processes provided by all health insurers. It’s possible to win an appeal against a denied health insurance claim by knowing how to fight it. However, if you need assistance with the entire process, there’s no need to worry. Search online, and you can find reliable lawyers from sites like  www.raphaelsonlaw.com

What Is A Health Insurance Denial?

When your insurance company denies you a claim for treatment or medication, that’s referred to as a denial. When you can’t follow a prescription, cannot continue medication, or have to pay the entire health care cost for your treatment, it can be frustrating and at times frightening. There’s good news, though: you can file for an appeal of the decision. Many health insurance denials may be resolved with the insurance appeals process, but it can be stressful and energy-wasting on your end.

What to Do When Your Claim Is Denied

Even if your claim is rejected the first time, don’t lose hope just yet. Here are the steps in appealing a health insurance claim denial:

1. Read the Denial Letter and Review Your Policy

If you followed the guidelines for choosing a health insurance plan yet your claim was still denied, you must review your policy again. Read your insurance documents to understand what your insurance ultimately covers. What’s covered must be outlined on the paperwork. Also, it must include and emphasize all exclusions and limitations.

Next, check your insurance plan’s letter confirming that your policy was denied. The claim denial letter should tell you the reasons why your claim got rejected. This denial letter should also contain the necessary procedures and requirements to appeal the decision.

2. Call and Speak to The Key People Involved in Your Case

This second step is to ensure that you communicate with the people involved in the situation. Those include your insurance company, doctor, and even the HR department in your company.

  • Call Your Insurance Company

If you have any questions about why your insurance claim was denied, call your insurance company. You need to inquire about whether the claim was refused because there was an error on the billing statement, or maybe you might not have given all the required information. Ask the representative to walk you through the appeal process if you think it’s appropriate or at least send you a step-by-step guide on how to appeal.

  • Call Your Doctor’s Office

Your next step is to keep in touch with your doctor’s clinic if you suspect that your doctor is missing some information or is not using the appropriate code. Please ask your doctor’s staff to rectify this error and submit the paperwork to your insurance company again.

  • Call Your HR Department’s Office (If You Have Coverage from The Company)

Get in touch with the pensions and health benefits manager. They may know some vital information and give you sound advice. The HR manager or the assigned staff can contact someone who can explain why your claim is valid. Insurance companies might reverse their decision and compensate the claim if that happens.

3. Write an Appeal Letter

Your health insurance appeal letter should communicate the correct information to your insurer for your claim to be considered quickly. If your claim was denied, it might be difficult for the insurer to review your appeal if you don’t know why your claim was denied. Hence, it’s primarily vital to know the reason firsthand.

Get in touch with your insurance company to determine why the denial was made, and be familiar with how their appeal process works. The best way to prevent delays is to follow their appeal procedure and provide the necessary information to the correct department or the person in charge of your case.

Afterward, you should write an appeal letter. These are its essential parts:

  • Opening Statement

This includes the medical service or therapy that was denied to you, along with the insurance company’s reasons for the denial.

  • Background About Your Medical Problems

Explain why the treatments are medically necessary for you to get. If you’ve tried other treatments before, mention them and discuss why the treatment you most recently received could be more adequate and effective.

  • Include Your Doctor’s Supporting Information

Make sure to submit your doctor’s prescriptions and documentation stating that the medical services you’re receiving fall under a treatment plan established and handled by your insurance company.

4. Undergo an Internal Review

Employees of the insurance company who weren’t a part of the original decision will take a second look at your claim. You can request an expedited appeal if your medical condition is urgent, requiring your medical insurance company to decide within three days after the appeal.

A letter or phone call from your insurance company about its decision will follow the internal review. You’ll be covered for your care if the insurance company reverses the decision in your favor. There are still options if the decision is upheld.

In this situation, you may ask for support or assistance from your medical doctor. In case you’re dissatisfied with the company’s decision, your doctor can challenge it by doing a one-on-one insurance review with the medical reviewer. A primary appeal seeks to establish that the treatment you’re received is covered by your insurance and has been mistakenly rejected.

5. Resort to An External Review

A physician with the same specialty as your doctor and an independent reviewer from the insurance company will evaluate your appeal and determine whether to authorize or deny coverage. Many people turn to an external review if there’s no way to appeal internally or if an internal appeal fails.

6. Prevent It from Happening Again

When you follow these steps before getting any medical treatment, you’re less susceptible to having your claim denied:

  • Make sure you understand what your policy covers. Before you receive treatment, ask your insurer for your insurance coverage details and the overview of your benefits.
  • Keep your health plan’s rules in mind. Some insurance companies will require you to get pre-authorization for specific kinds of care or therapy. Have this checked before receiving treatment.
  • Make sure you know what your benefits include. How many home health visits can you have in a year, for instance? Check your insurance policy carefully. Know how to use your insurance, and be familiar with all the details involved to prevent misunderstandings later.
  • You should find out if your medical provider is included in your plan’s network. Your insurer may not compensate you for the care you receive from providers who don’t have a partnership with them.


If you submit your request within the time limit, make sure it’s by certified mail so you have proof that it was sent before the deadline. It’s vital to understand why your claim for health insurance was denied so you can appeal it. And, of course, you should work with a reliable attorney so the process will be much smoother for you. 

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